“Docmoto” – http://www.chlsoftware.com- is a product designed for the management of large numbers of documents on the Apple Mac OS platform.

It has both a desktop application, as well as a web application.

Users upload documents to the Docmoto server, then you can easily add extra information about the document, as well as searching then building workflows around the documents.

For instance – If a user changes the folder or file, you can immediately be notified of changes

It includes some very impressive features, including:

• “Quicklook” functionality from a client computer allowing you to quickly view the content of documents without downloading them.
• Add a number of extra fields about a Document so that your end users can easily search for the document- both inside the fields you create, and inside the document!
• Template Folders – make every project folder look identical, including making sure you have templates ready for people to work from.
• Catalog all the emails relating to a project, as well as the documents – including Subject, Sender and Attachments!
• Check in and Check Out functionality – which locks a file for users to work on, before checking it back in once it’s done, and add comments about what’s been changed.
• Email Notification when a document or folder changes.
• Versioning – you can quickly roll back to previous versions of the documents – and only the “changes” are stored – keeping disk usage to a minimum.
• User Permissions and Restrictions
• Works well with Document formats such as Graphics, Indesign. Microsoft Word and PDF.

Key Options are the Australian reseller, and this product is ideal for companies working with a large central store of files.   It’s excellent for environments where searching for data, and  good workflow are vital for the running of your business.